Minutes - 19th June 2023

 

HAXBY TOWN COUNCIL

The Memorial Hall, The Village, Haxby YO32 3HT

Minutes to attend a Meeting of Haxby Town Council held on Monday 19^th June 2023

at 8.00pm in the Oaken Grove Youth and Community Centre, Haxby.

Present: Cllr. R. Pearson – Chairman

               Cllr. G. Cockburn

               Cllr. I. Craven

               Cllr. L. Henley

               Cllr. C. Hogg

Cllr. E. Pearson

Cllr. T. Richardson

               Cllr. J. Secker

21/2023 Apologies for absence

RESOLVED to receive apologies from:

22/202 3Chairman’s Welcome

The Chairman welcomed Councillors and residents to the meeting.

23/2023 Declarations of Interest.

RESOLVED to note that there were no declarations of interest under consideration on this agenda in accordance with The Local Government Act 2000 Part III and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

24/2023 Public Question Time and Participation

25/2023 Minutes

RESOLVED to accept the minutes and confirm the recommendations within:

• Full Council - Monday 15^th May 2023
• Amenities Committee – Monday 29^th May 2023
• Planning Committee – Monday 5^th June 2023
• Staffing Committee – Monday 5^th June 2023

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26/2023 Calendar of Meetings

RESOLVED to note that the following meeting will be held during the remainder of June, July and August 2023:

• Amenities Committee - Monday 26^th June 2023 @ 7 p.m.
• Full Council – Monday 10^th July upon the rise of Amenities Committee
• Planning Committee - Monday 17^th July 2023 @ 7 p.m.
• Full Council - Monday 17^th July 2023 @ 8 p.m.
• Amenities Committee – Monday 25^th July 2023 @ 7 p.m.
• Staffing Committee – Monday 25^th July 2023 @ 8 p.m.
• Finance Committee – Monday 31^st July 2023 @ 6 p.m.
• Planning Committee – Monday 21^st August 2023 @ 6 p.m.

27/2023 Committee Membership

RESOLVED to note that new Members sit on the following Committees:

Amenities Committee:

• Cllr. L. Henley

28/2023 Training

Members were reminded that a training schedule for new and returning Councillors will be set up and will take place in late July and early September.

29/2023 Internal Audit

Due to the non-receipt of the report  from the Internal Auditor in time for this meeting - this item was deferred until an Extraordinary Meeting of Haxby Town Council due to be held on Monday 26^th June 2023 upon the rise of the Amenities Committee.

30/2023 End of Year Accounts

In light of 29/2023 above - this item was deferred until an Extraordinary Meeting of Haxby Town Council due to be held on Monday 26th June 2023 upon the rise of the Amenities Committee.

31/2023 Exclusion of Public and Press

RESOLVED that in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded, and they are instructed to withdraw, due to the nature of the business about to be transacted which is considered to be prejudicial to the public interest.

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COMMITTEE IN PRIVATE SESSION

32/2023 Staffing Matters

The Locum Town Clerk explained a matter regarding the national living wage and pay rises for staff in line with the NJC Terms and Conditions of Service and the national agreements in 2022.

RESOLVED that Members agreed that the contracts of the staff be updated and that they are paid all monies owed to them backdated to April 2022.

33/2023 Vexatious Complaints and Requests

Members noted that the Town Council is being inundated with vexatious complaints and requests from an ex-Councillor and one other and it is taking an inordinate of time to respond to each request.

Signed ………………………………………………….  Date ……………………………….

                        Chairman

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