HAXBY TOWN COUNCIL
The Memorial Hall, The Village, Haxby YO32 3HT
Minutes of an Extraordinary Meeting of Haxby Town Council to be held on Monday 26th June 2023 at 8.00pm in the Oaken Grove Youth and Community Centre, Haxby.
Present: Cllr. G. Cocokburn – Vice-Chairman in the Chair
Cllr. I. Craven
Cllr. T. Fisher
Cllr. C. Hogg
Cllr E. Pearson
Cllr. T. Richardson
Cllr. I. Thompson
34/2023 Apologies for absence
RESOLVED to receive apologies of absence for this meeting from:
35/2023 Chairman’s Welcome
The Chairman welcomed Councillors and residents to the meeting.
36/2023 Declarations of Interest.
RESOLVED to note that there were no declarations of interest under consideration on this agenda in accordance with The Local Government Act 2000 Part III and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
37/2023 Public Question Time and Participation
There were no members of the public present.
38/2023 Internal Audit
RESOLVED that Members discussed and noted the Internal Audit Report.
Members took on board the comments and noted that action was, before the audit, being taken on some of the matters raised, and would bring the other matters back to Full Council for further discussion.
39/2023 End of Year Accounts
RESOLVED that Members confirmed the End of Year Accounts, the Bank Reconciliation, the AGAR Form and Annual Accounts
The Locum Town Clerk read out each point on the Annual Governance Statement and Members agreed or disagreed with each point. Further RESOLVED to confirm the Annual Governance Statement.
40/2023 EWPF Working Party
Members received an update from the EWPF Sub-Committee about making it into a Working Party. Members noted that a Working Party Meeting still needed an agenda and a minute taker.
RESOLVED to note that the Locum Town Clerk was looking into setting up a working party, the calling of meetings and terms of reference for the same.
41/2023 Website
Members received a verbal update from the Chairman about the website and agree to quotes being obtained for a new website.
Members are asked to note that Councillor e mail addresses re being obtained for all new Members.
42/2023 Exclusion of Public and Press
RECOMMENDED That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded, and they are instructed to withdraw, due to the nature of the business about to be transacted which is considered to be prejudicial to the public interest.
COMMITTEE IN PRIVATE SESSION
44/2023 Council Matters
Members will be given an outline of matters relating to the Town Council and Members will be asked to agree the way forward.